This section offers a worldwide view of the captured Consent (all the consent records with a consent code of yes) and Permissions (all permission records) currently in the system. The Consent summary is presented by default, displaying a world map and summary for all the regions, regulations, and permission types. You can filter the results using a picklist, and both the map and table are updated.
In the image below, we have filtered All Consent in the system by the GDPR regulation.
This section displays consent records in a table view with relevant information for compliance captured through form submission or list upload. For each row, you can view the Email Address, State, Country, Regulation, Consent Code (yes, no, or unsubscribe), Consent Source, Consent Type, and the System where the consent originated and the creation date.
You may search by email address and check the consent of that particular digital citizen (See 1 above). Partial matches are supported, so you can type only the user of the email and not the domain, and the system will search and present you all the matches. You don’t need to use any special token for the partial search.
Also under Consent Entries are the options to export all consent entries (see 2 above) or upload consent values (see 3 above). To export all consent entries, select the option and the export will be sent to your email address. You may also upload consent through a JSON file. You can check the way to upload a list in by following this link.
Lastly, at the bottom of the page you have the option to change how many records are shown per page. By default is set to 10 records, but you can increase that number to 20, 30, 50, 100, or 200 records per page and the value selected will persist throughout the rest of sections that support page sizing. Beneath this picklist, you will have the number of pages with information in the system.
Similar to the Consent Entries, this section displays all permissions generated in the system. The permission records contain similar fields as the consent entries, but they also include the Expiration date of the permission and the specific Processing Purpose. The expiration date lets 4Comply know when to remove information from the consent and permission tables. For example, when permission expires, you might no longer have authorization to communicate electronically, via SMS, or email.
All the consent records will have at least one permission record, but it’s not necessary for a permission to have a consent record.
You may upload consent records using a JSON file with some externally captured permissions and they will be added to the system and the expiration date will be calculated using default values.
You can also change the Page Size to 20, 30, 50, 100, or 200 records per page. And beneath this, you will have the number of pages with information in the system.
In this section you will be able to search a digital citizen by email address and the Legal Activities, Rights Requests, Permissions, and Consent Records information. You have the option to export each individual report.
Under rights requests, you can also select one and check the current flow of the request.