Distribution Dashboard

This section offers a worldwide view of the captured Consent (all the consent records with a consent code of yes) and Permissions (all permission records) currently in the system. The Consent summary is presented by default, displaying a world map and summary for all the regions, regulations, and permission types. You can filter the results using a picklist, and both the map and table are updated.

In the image below, we have filtered All Consent in the system by the GDPR regulation.

Distribution Dashboard


Compliance Input Entries

This section displays Compliance Input records in a table view with relevant information for compliance captured through form submissions or list uploads. For each row, you can view the following fields:

  • Email Address
  • State
  • Country
  • Regulation
  • Activity Date
  • Consent Code (yes, no, or unsubscribe)
  • Permission Source
  • Permission Type
  • System where the consent originated
  • Create date
  • External Source
  • Means
  • Consent Language (Text)
  • Privacy Notice Version
  • 5 customizable text fields
  • 2 customizable date fields

Compliance Inputs Entries Table

You may search by email address and check the compliance input of that particular digital citizen (See 1 above). Partial matches are supported, so you can type only the user of the email and not the domain, and the system will search and present you all the matches. You don’t need to use any special token for the partial search.

There will be one Compliance Input record for each Explicit Permission Type record. This means that if a Regulation has one Explicit Permission Type, there will be one Compliance Input record and one Permission record for each unique email address. If a Regulation has more than one Explicit Permission Type, there can be one Compliance Input and Permission record for each Explicit Permission Type.

Also under Compliance Input Entries are the options to export all compliance input entries (see 2 above) or upload compliance input values (see 3 above). To export all compliance input entries, select the option and the export will be sent to your email address. You may also upload compliance input through a JSON file. You can check the way to upload a list in by following this link.

Lastly, at the bottom of the page you have the option to change how many records are shown per page. By default is set to 10 records, but you can increase that number to 20, 30, 50, 100, or 200 records per page and the value selected will persist throughout the rest of sections that support page sizing. Beneath this picklist, you will have the number of pages with information in the system.

Consent Pagination


Permissions

Similar to the Compliance Input Entries, this section displays all permissions generated in the system. The permission records contain similar fields as the Compliance Input entries, but they also include the Expiration date of the permission and the specific Processing Purpose. The expiration date lets 4Comply know when to remove information from the consent and permission tables. For example, when permission expires, you might no longer have authorization to communicate electronically, via SMS, or email.

Permission Entries Table

If you click the “Gear” icon, you can select the columns to be shown on the list of Permissions. Click on the Gear icon again to close the dialog box.

Permission Entries Table - select columns

You may add consent records by uploading a JSON file with some externally captured permissions. After uploading to the system, the expiration date is calculated using default values.

You can also change the Page Size to 20, 30, 50, 100, or 200 records per page. And beneath this, you will have the number of pages with information in the system.


Citizen History

In this section you can search a digital citizen by email address and the Legal Activities, Rights Requests, Permissions, and Compliance Input Records information. You have the option to export each individual report.

Citizen History UI

You can enter in a partial email address, and the system will return all possible matches.
Citizen History - searchI

You can then select the correct email address, and the system will display all records for that individual

Citizen History - Results 1 Citizen History - Results 2

Under rights requests, you can also select one request record and check the current flow of the request.